positions of academic staff members

What positions can you take?

An academic staff member may be:

  • a research and didactic employee working in the position of:
    1. professor (profesor);
    2. university professor (profesor uczelni);
    3. adjunct lecturer (adiunkt);
    4. assistant lecturer (asystent);
  • a didactic employee working in the position of:
    1. senior lecturer (starszy wykładowca);
    2. lecturer (wykładowca);
    3. teacher or instructor (lektor or instruktor);
  • a research working in the position of:
    1. professor (profesor);
    2. university professor (profesor uczelni);
    3. adjunct lecturer (adiunkt);
    4. assistant lecturer (asystent);
  • a certified librarian and a certified employee of documentation and scientific information working in the positions of:
    • senior certified curator (starszy kustosz dyplomowany), senior certified documentalist (starszy dokumentalista dyplomowany);
    • certified curator (kustosz dyplomowany), certified documentalist (dokumentalista dyplomowany);
    • library adjunct (adiunkt biblioteczny), adjunct of scientific documentation and information (adiunkt dokumentacji i informacji naukowej);
    • library assistant (asystent biblioteczny), assistant of scientific documentation and information (asystent dokumentacji i informacji naukowej).
Guidelines pertaining to the rules of employment in positions of academic teachers at the University of Warsaw

General principles 

  • The guidelines shall supplement the criteria and rules of employment in positions of academic teachers set out in the Act of 27 July 2005 – Law on Higher Education (consolidated text: Journal of Laws of 2016, item 1842, as amended), and in the Statute of the University of Warsaw (consolidated text: UW Monitor, 2015, item 150, as amended).
  • The guidelines pertain to employment in positions of academic teachers, in the group of teachers-researchers, researchers and teachers.
  • A deviation from terms and conditions of employment specified herein, justified by special circumstances, including the ones arising from generally applicable legal regulations, shall not be considered a breach of these guidelines.
  • The contest procedure, promotion procedure and the procedure for extension of employment, referred to in these guidelines, are based on the rules set out in:

1) ordinance no 52 of the Rector of the University of Warsaw of 14 June 2017 on setting out detailed rules and the procedure for promotion to the position of a full professor and extension of employment of academic teachers at the University of Warsaw (UW Monitor, 2017, item 199), hereinafter referred to as “ordinance no 52 of the UW Rector;”

2) ordinance no 18 of the Rector of the University of Warsaw of 7 March 2016 on setting out the procedure as well as terms and conditions of conducting the contests for the positions of academic teachers at the University of Warsaw (consolidated text: UW Monitor, 2017, item 203), hereinafter referred to as “ordinance no 18 of the UW Rector.”

 

Teachers-researchers employed as: an assistant, adjunct, associate professor, full professor, visiting professor 

  1. Assistant:
    • a beginning teacher-researcher shall be employed in the position of an assistant as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education, for a fixed period of no more than five semesters; the doctoral degree held by the candidate or submitting the doctoral thesis with a positive opinion of the promoter shall be the conditions for employment;
    • persons employed in the position of an assistant:
      1. holding the doctoral degree – shall be subject to periodic assessment, with special consideration of prospects to meet the requirements for employment in the position of an adjunct; lack of prospects to meet these requirements shall provide a basis for a negative periodic assessment;
      2. holding a master’s degree – the maximum period of employment in the position of an assistant without the doctoral degree shall apply (rotation periods shall comply with provisions of resolution no 483 of the Senate of the University of Warsaw of 14 March 2012 on amendments to the Senate of the University of Warsaw (UW Monitor, 2012, item 58, as amended), hereinafter referred to as “resolution no 483 of the UW Senate”).
  2. Adjunct:
    • an experienced teacher-researcher shall be employed in the position of an adjunct as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education, for an indefinite period, provided that:
      1. in the fourth year of employment, the periodic assessment shall be carried out – the assessment of current research achievements and plans, with special consideration of prospects to the award of doktor habilitowany [full doctor] degree; lack of progress in research activity justifying the actual possibility to be awarded the full doctor degree shall provide a basis for a negative periodic assessment; the assessment shall also cover the achievement of other goals and tasks that could have been identified upon employment in the position of an adjunct; a negative assessment shall result in termination of employment;
      2. the maximum period of employment in the position of an adjunct without the full doctor degree shall apply (rotation periods are specified in resolution no 483 of the UW Senate);
    • requirements and conditions for employment in the position of an adjunct:
      1. doctoral degree and research achievements,>/li>
      2. plan of further research activities,
      3. teaching experience,
      4. international experience (recommended: internship abroad or noticeable research activities on an international level, e.g. participation in international conferences, publications in recognised global journals, participation in the implementation of international projects, cooperation with foreign partners documented with joint publications),
      5. additional requirements (specific research, teaching or organisational goals and tasks) specified in the contest terms and conditions or in the job description;
    • persons employed in the position of an adjunct:
      1. holding the full doctor degree – shall be subject to periodic assessment, with special consideration of activities (including research activities and activities involving taking care of young employees) after being awarded the full doctor degree, and prospect to meet the requirements for the promotion to the position of an associate professor, and if there are no such prospects – the assessment of grounds for continued employment in the teaching and research position;
      2. holding the doctoral degree – the maximum period of employment in the position of an adjunct without full doctor degree shall apply (rotation periods shall comply with provisions of resolution no 483 of the UW Senate); these persons shall be subject to periodic assessment, and lack of progress in research activities justifying the actual possibility to be awarded the full doctor degree before the expiry of the maximum employment period, shall provide a basis for a negative periodic assessment.
  3. Associate professor:
    • a teacher-researcher with long-term experience shall be employed in the position of an associate professor:
      1. as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education,
      2. after seeking an opinion of the Rector’s Committee for Employment in the Positions of Professors at the University of Warsaw, and subject to obtaining a positive opinion of the UW Senate,
      3. for an indefinite period, based on a contract of employment, and in case of persons holding a degree – based on appointment (also in case of persons, who obtained the academic title of professor during the period of employment in the position of an associate professor based on a contract of employment, by the transformation of employment based on a contract into appointment),
      4. for a fixed period – at the request of the Dean of the faculty/head of another organisational unit or based on the decision of the UW Senate, for up to 33 months, or until the expiry of the maximum period of employment based on a contract of employment for a fixed period in line with the principles specified in the Labour Code, while maintaining the same requirements as for employment for an indefinite period; after the expiry of employment for a fixed period – extension of employment to an indefinite period, based on the assessment procedure (procedure for extension of employment for an indefinite period in the position occupied until that moment), referred to in ordinance no. 52 of the UW Rector.
    • requirements and conditions for employment in the position of an associate professor:
      1. full doctor degree or the academic title of professor,
      2. plan of further research activities,
      3. significant research achievements after being awarded the full doctor degree, recognised in the inte rnational environment,
      4. significant organisational achievements, including management of or participation in the implementation of research projects,
      5. experience and teaching achievements (quality of teaching classes conducted, author of text books and other teaching aids),
      6. significant achievements in taking care of young employees – acting as a promoter of at least one doctoral student or acting as a promoter in at least two proceedings aimed at awarding the doctoral degree pending with doctoral thesis submitted, or acting as a promoter in one such proceedings, and as an auxiliary promoter for at least one doctoral student; in exceptional cases, it is possible to waive the aforementioned requirements with respect to taking care of young employees, and instead take into account outstanding research and organisational achievements (outstanding research achievements confirmed, e.g. with international awards for research achievements, management of large international projects, e.g. within the framework of H2020, management of large research groups generating outstanding research results, etc.),
      7. additional requirements (specific research, teaching or organisational goals and tasks) specified in the contest terms and conditions or in the job description;
    • persons employed in the position of an assistant professor for a fixed period:
      1. based on a contract of employment for a fixed period – for a period starting before 22 February 2016, and ending after 21 November 2018 – these contracts shall be transformed by the virtue of the law into contracts for an indefinite period, subject to s. 3 point 1 letter c,
      2. for a total period of at least five years – employment extension (including for an indefinite period) can take place based on an open contest or assessment (procedure for extension of employment for an indefinite period in the position occupied until that moment), referred to in ordinance no. 52 of the UW Rector, but taking into consideration requirements applicable in case of the first employment of the particular person in the position of an assistant professor; in particular, in case of intensive organisational activities, teaching achievements and research achievements recognised on an international level, the requirement pertaining to achievements with respect to taking care of young employees can be considered as fulfilled by acting as a promoter in an open doctoral thesis, subject to s. 3 point 1 letter c,
      3. in case of employment for a fixed period, less than five years in total – employment extension (including for an indefinite period) should take place based on the rules specified in these guidelines for the first employment in this position, based on an open contest or assessment (procedure for extension of employment for an indefinite period in the position occupied until that moment), referred to in ordinance no. 52 of the UW Rector, subject to s. 3 point 1 letter c.
    • Full professor:
      • a teacher-researcher with outstanding achievements and top successes shall be employed in the position of a full professor, which is an expression of exceptional recognition:
        1. as a result of promotion – after the implementation of the promotion procedure in keeping with the rules set out in ordinance no. 52 of the UW Rector, provided that only an academic teacher employed at the University in the position of an associate professor for an indefinite period or after an open contest conducted in keeping with the rules specified in ordinance no 18 of the UW Rector can be employed in the position of a full professor in the promotion procedure;
        2. subject to obtaining a positive opinion of the UW Senate,
        3. for an indefinite period based on an appointment, and in special cases based on a contract of employment;
      • requirements and conditions for employment in the position of a full professor:
        1. academic title of professor,
        2. outstanding research achievements and successes in academic work (globally recognised research achievements of the candidate are taken into account in the assessment, significant impact on the development of the particular field, position of a leader of a research group, position of a leader of the discipline on a national level, teaching achievements, significant contribution in education of young employees, organisational achievements, etc.).
    • Visiting professor:
      • a person, who is an employee of another university and has outstanding research achievements and significant professional achievements in the respect to the field of study, in which he/she is going to conduct teaching classes, shall be employed in the position of a visiting professor:
        1. as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education,
        2. for a fixed period;
      • requirements and conditions for employment in the position of a visiting professor:
        1. degree of full doctor or the academic title of professor, or doctoral degree, provided that the employment of a person holding a doctoral degree in the position of a visiting professor shall require confirming his/her research and professional achievements by the council of the faculty/another organisational unit that is going to employ this person, and obtaining a positive opinion of the UW Senate; the council shall issue such a confirmation in the procedure specified in the rules of the unit,
        2. research achievements and significant teaching achievements on the level expected with respect to the position of an associate professor.

Researchers employed in positions of: an assistant, adjunct, associate professor, visiting proffesor, full professor

  1. Research positions, which are financed mainly from external resources, are established for the period of financing. Terms and conditions, as well as the procedure for and period of employment in research positions are set out by provisions of the Act – Law on Higher Education as well as requirements of the financing entity and agreements concluded with the financing entity.
  2. Employment of researchers in post-doctoral positions in research projects involves employment in the position of an assistant (research assistant), and in case of persons with significant research achievements – in the position of an adjunct (research adjuncts) or in exceptional cases – in the position of an associate professor (research associate professor), based on a contract of employment for a fixed period (unlimited contract).
  3. In special cases, employment in research positions financed from the subsidy granted by the minister in charge of science (e.g. funds for statutory research) or from internal resources is possible. Employment in research positions takes place in keeping with the principles specified in the UW Statute and implementation ordinances. Conditions of employment in research and teaching positions set out in these guidelines, except for requirements pertaining to teaching experience and achievements, shall apply to employment in research positions.

Teachers employed in positions of: a language teacher, instructor, lecturer, senior lecturer 

  • Language teacher or instructor:
    1. employment in these positions in units conducting language classes (foreign language courses, etc.) and other special classes (e.g. physical education classes) shall take place:

      a) as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education,
      b) for a fixed or indefinite period;

    2. requirements and conditions for employment in the position of a language teacher or instructor:

a) master’s or an equivalent degree,
b) skills required with respect to planned classes,
c) additional requirements (specific teaching or organisational goals and tasks) specified in the contest terms and conditions or in the job description.

  • Lecturer:
  • a beginning teacher shall be employed in the position of a lecturer:
    a) as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education,
    b) for a fixed or indefinite period;
  • requirements and conditions for employment in the position of a lecturer:
    a) master’s or an equivalent degree,
    b) skills required with respect to planned classes,
    c) additional requirements (specific teaching or organisational goals and tasks) specified in  the contest terms and conditions or in the job description;

persons employed in the position of a lecturer are subject to periodic assessment, taking into account the following basic criteria: quality of and innovative approach to teaching, organisational activities, achievement of specified teaching or organisational goals and tasks, prospects to meet the requirements for the promotion to the position of a senior lecturer.

  • Senior lecturer:
  • a teacher with a few years of experience shall be employed in the position of a senior lecturer:
    a) as a result of an open contest, subject to exclusions set out in the Act – Law on Higher Education,
    b) for a fixed or indefinite period;
  • requirements and conditions for employment in the position of a senior lecturer:
    a) doctoral degree or full doctor degree, provided that it is possible to waive this requirement in general university units carrying out teaching activities for units conducting studies (Foreign Language School, Physical Education and Sport College) with respect to persons with at least 10 years of teaching experience,
    b) teaching experience: teaching job at an institution of higher education, involving performance of teaching duties, for at least five years,
    c) teaching skills confirmed, e.g. by student surveys, awards or distinctions for teaching activities,
    d) additional requirements (specific teaching or organisational goals and tasks) specified in the contest terms and conditions or in the job description;

persons employed in the position of a senior lecturer are subject to periodic assessment, taking into account the following basic criteria: quality of and innovative approach to teaching, support with respect to teaching methodology for other academic teachers and doctoral students, organisational activities, science popularisation activities, active involvement in acquiring and performance of organisational and teaching projects, as well as achievement of specified teaching or organisational goals and tasks.

Employment through a competition
The first employment of an academic staff member in a given position in a working time exceeding half-time and after a break in employment in a given position shall be made following a competition procedure.
IMPORTANT!When academic staff members are employed in projects, particular attention should be paid to the guidelines concerning the employment rules included in the grant contract or in the rules of participation in the programme, because they may include indications concerning the need to recruit researchers in open competitions. A competition procedure is necessary even if the Act – the Higher Education Act allows for employment without following the competition procedure, if the contract or participation rules (e.g. H2020) explicitly refer to the application of the European Charter for Researchers and on a Code of Conduct for the Recruitment of Researchers (the condition for eligibility of staff costs in projects). More information on H2020 employment and useful forms: http://bmpb.uw.edu.pl/koszty-osobowe-w-projekcie/
  • The principles for conducting the competition
    The competition for the positions of academic staff are announced taking into account relevant provisions of the Higher Education Act, the Statutes of the University of Warsaw and the Rector’s Order on determining the mode and conditions for the competition procedure for the position of an academic staff member at the University of Warsaw.Giving consent to the announcement of a competition

        • The competition for the position of academic staff members, except for the position of full professor (profesor zwyczajny), shall be announced by the dean (respectively, the head of an inter-faculty or general university organisational unit), after consulting the faculty council, at the consent of the Rector.
        • The competition for the position of full professor (profesor zwyczajny) shall be announced by the Rector, on his/her own initiative, after consulting the dean (respectively, the head of an inter-faculty or general university organisational unit), or at the request of the dean (respectively, the head of an inter-faculty or general university organisational unit), approved by the faculty council.
        • A competition notice shall include: the name of the position; the number of vacancies; the specification of requirements for candidates; the specification of qualification criteria in accordance with the above-mentioned provisions; the terms and conditions of work (amongst others the employment period, the organisational unit in which the work will be performed, working hours); the information on the necessity to include the candidates’ note with consent for their personal data to be processed for the essential needs of the recruitment process according to the Act of 29 August 1997 on personal data protection (Dz.U. [Journal of Laws] of 2015, Item 2135, as amended); the list of required documents; the manner of submitting the offers (personally, by mail and/or e-mail) and the deadline for document submission, which may not be shorter than seven working days, starting from the date of notice publication; the expected date of the competition results and the manner of informing the candidates about the competition results; the information that the competition is the first stage of the employment procedure laid down in the Statutes of the University of Warsaw for the position of an academic staff member, and its positive conclusion is the basis for further proceedings.
        • The requests for the announcement of competitions should be submitted on harmonised forms: the request for consent to the announcement of a competition procedure for the position of an academic staff member, the request for the announcement of a competition procedure for the position of full professor (profesor zwyczajny).
        • A competition is announced by publishing its terms and conditions on the following websites (all notices are published at the same time):
          • the dedicated website of the University and the websites of the relevant organisational units of the University;
          • the website of the Ministry of Science and Higher Education;
          • the websites of the European Commission in the European portal for mobile scientists where job offers for scientists are published (EURAXESS).

    The appointment and composition of competition committeesh

      • The competition committee and its chairperson shall be appointed by the dean (respectively, the head of an inter-faculty or general university organisational unit) upon consulting the faculty council (inter-faculty or general university) in accordance with the procedure described in the rules and regulations of the faculty.
      • The competition committee to carry out a competition for the position of full professor (profesor zwyczajny) shall be appointed by the Rector.
      • The competition committee, whose composition is specified in the regulations of the faculty, may include a person or persons from outside the University who have the academic title or degree of habilitated doctor (doktor habilitowany) in the field relevant to the scope of duties in a given position for which the competition procedure is organised. 20% of the committee’s composition is made up of non-faculty members.
      • The chairperson of the competition committee shall exclude a committee member who:
        • is related to a given candidate by marriage, affinity or consanguinity up to and inclusive of the second degree;
        • related with the candidate due to adoption, custody or guardianship;
        • is in such a legal or factual relationship with a given candidate that may raise reasonable doubts as to the impartiality of the member;
        • is entering into the competition.

    The deadline for the submission of applications

    The deadline for the submission of documents may not be shorter than 7 working days counting from the day on which the notice was published. This deadline is absolutely the minimum time limit and may be used in exceptional situations justified by the necessity of urgently filling a vacancy, the occurrence of which was not planed (e.g. termination of the employment relationship, a redundancy situation, an unplanned leave).
    Commonly, there should be at least a 30-day time limit for the submission of applications, as this will make it possible for a wide group of potential candidates to become familiar with the notice and properly prepare their applications along with a complete set of the documents required.

    Vacancy notices with the deadline for document submission shorter than 7 working days (counted from the date of publication to the final date of filing applications) shall not be published by the Press Office on the UW website, which will preclude the competition procedure from being carried out

    The date of announcing the competition results
    The competition notice should indicate the expected date for the results of the competition to be announced. This time limit should be so evaluated as to ensure that the competition procedures are conducted in a proper and reliable manner, including potential interviews with candidates and consultation of experts. The period of 20 days, starting from the date of submitting applications, shall be deemed the essential minimum.

    The manner of submitting offers

    The applications may be filed in person or by post or e-mail. In the case of applying by electronic means (e-mail), the applications and documents attached should have the *.pdf format and all the files sent should indicate the name and surname of the candidate as well as the position applied for.

    Interviews with candidates

    The Committee may decide to carry out interview with the candidates, including by means of electronic communication tools (teleconference and video conference) or to have a given candidate assessed by an external expert.

    The procedure for selecting and assessing candidates, announcement of the competition resultsu

    The committee qualifies the candidates by assessing their academic, didactic and organisational output, with each member of the committee awarding each candidates points from 0 to 10. The competition is won by the candidate who has scored the biggest number of points, however not less than 51% of the total number of points. The Committee informs the authority announcing the competition about the verdict and provides it with the report on the course of the competition procedure.

    Closing the competition procedure without conclusion

    In the absence of candidates who meet the formal conditions, the chairperson of the competition committee shall close the competition procedure, draw up a report and immediately notifies the authority announcing the competition of the results of the preliminary qualification procedure.

    Where none of the candidates reaches the minimum 51% threshold of the maximum number of points the chairperson of the committee shall close the competition procedure, draw up a report and immediately notifies the authority announcing the competition of the results of the qualification procedure.

    Where there are no candidates standing at all, none of the candidates meets the formal conditions or reaches the minimum 51% threshold of the maximum number of points, the authority announcing the competition may announce the competition again without applying for consent.

    Informing candidates about competition results

    The chairperson of the competition committee notifies the candidates about the result of the competition procedure by means of the communication tools (e.g. a letter, e-mail, fax, etc.) indicated in the competition notice.

    Annulment of the competition

    The Rector shall annul a competition, which has been conducted in breach of the law. 

    Employment through a non-competitive procedure

    The obligation to announce a competition shall not apply to the employment of academic staff members:

    • holding the position of full professor (profesor zwyczajny) in the course of promotion (this applies only to academic staff members employed in the position of full professor for an indefinite period);
    • who have acquired pension rights (employment without competition procedure in the same higher education institution, in the same position);
    • who have been delegated to work on the basis of a contract concluded with a foreign research institution;
    • who are beneficiaries of a national competition announced by the National Centre of Science (Narodowe Centrum Nauki) or the National Centre of Research and Development (Narodowe Centrum Badań i Rozwoju) or beneficiaries of an international competition for the fulfilment of an educational research project;
    • who are employed for the duration of a project financed:
      • from EU funds;
      • by another grant-funding entity;
    • who are employed in the same position, if the previous employment lasted less than three years.
    • Extension of employment period for an indefinite time in the currently held position – assessment of the teacher’s academic output: Extension of the employment period with academic staff members for an indefinite time in the currently held position takes place upon assessment of the given employee’s output in accordance with the rules specified in the Order No. 52 of the Rector of the University of Warsaw on determining the detailed rules and procedure for promotion to the position of full professor (profesor zwyczajny) or extension of employment for academic staff members at the University of Warsaw..