Glossary of terms

The University of WarsawPrimary workplaceOrganisational units of the University:
is a public institution of higher education acting under the Higher Education Act of 27 July 2005 (consolidated text, Dz.U. [Journal of Laws] of 2017, Item 2183, as amended).
a higher education institution or a scientific unit, in which a given academic staff member is employed on a full-time basis, indicated in the certificate being the basis for employment as the primary workplace; there may be only one primary workplace at a time.
  1. Faculties and other basic organisational units;
  2. Inter-faculty organisational units;
  3. General university organisational units;
  4. Scientific centres and common units;
  5. Organisational units conducting economic activity.
An academic staff memberA research and didactic employeeA research employeeA didactic employeeA certified librarianAn independent academic staff member
a research and didactic employee, a didactic employee, a scientific employee, a certified librarian and a certified employee of documentation and scientific information.
a staff member employed in the position of: full professor (profesor zwyczajny), associate professor (profesor nadzwyczajny), a visiting professor (profesor wizytujący), adjunct lecturer (adiunkt) or assistant lecturer (asystent), whose responsibilities include:

  1. the education and raising of students, including the methodological and substantive supervision over the students’ preparation of their credit-related papers, term papers and dissertations;
  2. the performance of research and development works, as well as the development of scientific and artistic creation;
  3. the participation on the organisational works of the higher education institution.
 a staff member employed in the position of: full professor (profesor zwyczajny), associate professor (profesor nadzwyczajny), a visiting professor (profesor wizytujący), adjunct lecturer (adiunkt) or assistant lecturer (asystent), whose responsibilities include:

  1. the performance of research and development works, as well as the development of scientific and artistic creation;
  2. the participation on the organisational works of the higher education institution.

a staff member employed in the position of: senior lecturer (starszy wykładowca), lecturer (wykładowca), teacher or instructor (lektor or instruktor) who is responsible for:

  1. the education and raising of students, including the methodological and substantive supervision over the students’ preparation of their credit-related papers, term papers and dissertations;
  2. the improvement of one’s professional qualifications;
  3. the participation on the organisational works of the higher education institution.
a staff member employed in the position of: senior certified curator (starszy kustosz dyplomowany), senior certified documentalist (starszy dokumentalista dyplomowany), library assistant (asystent biblioteczny), assistant of scientific documentation and information (asystent dokumentacji i informacji naukowej), certified curator (kustosz dyplomowany), certified documentalist (dokumentalista dyplomowany), library adjunct (adiunkt biblioteczny), adjunct of scientific documentation and information (adiunkt dokumentacji i informacji naukowej).
an academic staff member holding the academic title or degree of habilitated doctor (doktor habilitowany) or employed in the position of full professor (profesor zwyczajny) or associate professor (profesor nadzwyczajny), as well as a person who holds a license equivalent to that resulting from the degree of habilitated doctor (doktor habilitowany) (according to Article 21a of the Act of 14 March 2003 on academic degrees and academic title and degrees and title in art).
Obligatory teaching hoursDecrease in the obligatory teaching hoursOvertime hours

the mandatory annual teaching load of an academic staff member, established proportionally to the working time. The number of obligatory teaching hours for an academic staff member depends on the position held and amounts to:

  • in the position of full professor (profesor zwyczajny), an associate professor (profesor nadzwyczajny), a visiting professor (profesor wizytujący), an adjunct lecturer (adiunkt), an assistant lecturer (asystent) – 210 teaching hours;
  • in the position of reader (docent) – 270 teaching hours;
  • in the position of senior lecturer (starszy wykładowca), lecturer (wykładowca) – 360 teaching hours;
  • in the position of teacher or instructor (lektor or instruktor) – 540 teaching hours.
Reduction of the annual number of obligatory teaching hours by the Rector.
the time worked beyond the agreed annual number of obligatory hours, for which employees are entitled to additional remuneration.
The minimum number of academic staff to run a majorThe minimum number of academic staff to confer academic degrees
the minimum number and qualifications of academic staff members employed on a full-time basis in a given major and level of education.
the minimum number of academic staff members holding the title of professor (professor) or the degree of habilitated doctor (doktor habilitowany), employed on a full-time basis, for which the University is the primary workplace, representing the field of science or art, within which a given organisational unit of the University has the authority to confer academic degrees.
The right to voteThe right to stand for electionPeriodic assessmentDisciplinary procedureSuspension of an academic staff memberDesignationRODOMobbingPrevention of mobbing
It may be exercised by:

  1. Academic staff members employed at the University as the primary workplace;
  2. Academic and non-academic staff members employed at the University on a full-time basis;
  3. Doctoral students;
  4. Students.
It may be exercised by:

  1. Academic staff members employed at the University as their primary workplace, who have not reached the age of 67 years; however, academic staff members with the academic title of professor (profesor) shall enjoy their right to stand for election until they turn 70 years of age;
  2. Academic and non-academic staff members employed at the University on a full-time basis;
  3. Doctoral students;
  4. Students.

Periodic assessment – obligatory assessment of academic staff members in terms of adequate performance of the obligations set forth in Article 111 of the Act – the Higher Education Act (including assessment made at least once per academic year by undergraduate and doctoral students in terms of the fulfilment of didactic obligations) and observance of copyright and related rights as well as the industrial property law.

Academic staff members shall be subject to periodic assessment:

  1. every four years;
  2. at any time, yet not more often than once a year – at the request of the head of the organisational unit where they are employed.

The criteria and procedure for the assessment shall be laid down in the Statutes of the University of Warsaw.

for conduct unbecoming an academic staff member or the dignity of a teacher’s profession, an academic staff member shall be subject to disciplinary liability.

preventing an academic staff member who is subject to criminal or disciplinary proceedings or pending an enquiry from performing his/her duties; it may not be longer than six months, unless criminal proceedings continue against such an academic staff member. Suspension in the performance of duties takes place:

      • pursuant to the Rector’s decision if it is advisable to prevent an academic staff members from performing their duties in view of the gravity and credibility of charges brought;
      • by law on the day of remand of the academic staff member.
 the basic (alongside the contract of employment) form of establishing an employment relationship with an academic staff member for a specified or unspecified period. Only academic teachers holding the title of professor (profesor) are employed based on designation. Employment by designation is possible only in the case of full-time employment. The condition for an academic staff member to be designated is to submit a written declaration that the University of Warsaw is the primary workplace for the academic staff member concerned within the meaning of the Act – the Higher Education Act, and the information that the University is that employer’s primary workplace is included in his/her designation certificate. The procedure for terminating an employment relationship concluded on the basis of designation and the circumstances for the expiration (by virtue of law) of the appointment-based employment relationship shall be stipulated by the Higher Education Act.

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

For more information about personal data protection at the University of Warsaw please visit the website: http://odo.uw.edu.pl

Any actions or behaviour relating to an employee or directed against the employee consisting of persistent and long-lasting harassment or intimidation of an employee resulting in his or her decreased evaluation of professional capabilities, as well as resulting in or aimed at humiliating or ridiculing an employee, isolating him or her or eliminating him or her from a work team.

On the grounds Ordinance no 49 of 14 May 2018 on prevention of mobbing at the University of Warsaw (Monitor UW of 2018, item 140):

  • any mobbing in the workplace shall be prohibited;
  • relationships between all members of the community of the University of Warsaw, including superiors and subordinates, shall be based on the principle of respect and tolerance, as well as on the principle of respect for personal dignity;
  • heads of organisational units and direct superiors shall prevent behaviours showing features of mobbing and shall respond to any signals thereof;
  • unjustified accusations of mobbing shall be forbidden and can also be subject to the proceedings governed by this ordinance.

For more information please visit the website: http://en.bsp.adm.uw.edu.pl/employment-handbook/information-useful-during-employment/